Constitution

Constitution of the British Paediatric Allergy, Immunity and Infection Group (BPAIIG)  (Updated and amended August 2014)


     

Title of the Group 

Rule1:  

The title of the Group shall be “The British Paediatric Allergy, Immunity & Infection Group”. 

  

Purpose of the Group 

Rule 2: 

  The objects of the Group shall be the advancement of research, clinical excellence and training in paediatric allergy, immunology and infectious diseases. In furtherance of the above objects but no further or otherwise the Society shall: 

- foster professional relationships with colleagues both nationally and internationally; 

- organise meetings so that it shall remain a forum at which researchers can present their work; 

  

Rule 3: 

During the establishment and founding of the group, its constitution and extraordinary initial arrangements shall be agreed by two-thirds of the membership of the British Paediatric Allergy, Immunity & Infection Group present at a Business meeting convened for the purpose. 

  

Rule 4:             

Alterations to this constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or a Special General Meeting. A resolution for the alteration of the constitution must be received by the Treasurer of the Group at least 21 days before the meeting at which the resolution is to be brought forward. At least 14 days' notice of such a meeting must be given by the Treasurer to the membership and must include notice of the alteration proposed. Provided that no alteration shall be made to Rule 2, Rule 16 or this Rule, until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained and no alteration shall be made which will have the effect of causing the Group to cease to be a charity in law. 

  

Membership 

Rule 5: 

Membership:  Shall be available upon payment of the appropriate fee, to consultants, registrars, research fellows, junior doctors, nurses and basic scientists in any speciality who are committed to an area of paediatric allergy, immunology and/or infectious diseases.  Proposals for membership shall be submitted by a member to the membership secretary who shall recommend those suitable for election to membership to the Spring or Autumn meeting of the Group.  Members of the British Paediatric Allergy, Immunity & Infection Group shall be eligible for membership upon payment of the appropriate fee.  Honorary membership may be conferred by the Group at the recommendation of Executive Committee upon distinguished colleagues who have made an outstanding contribution to paediatric Immunology and Infectious Diseases, whether they be members of the Group or not. 

  

Rule 6: 

A member who has failed to pay the appropriate annual membership fee on two successive years, despite reminders will be deemed to have allowed his/her membership to lapse 

  

Organisation 

Rule 7:

Executive Committee: The business of the Group shall be conducted by an Executive Committee which shall consist of the Chairperson (currently S Paulus), the Treasurer (currently A Irwin) and four other elected members (currently J Bernatoniene (Education Lead), P Turner (Allergy), C Moxon and S Drysdale (Trainee Reps). There will be a Meetings Secretary (may be combined with Chairperson) and Membership Secretary (may be combined with Treasurer). A quorum of three must be present at an Executive Committee and must include the Chairperson or the Treasurer. The Chairperson, Treasurer and the four other members shall be elected by rotation at a Spring business meeting. If an affiliation to another group or society exists (see rule 9 below) it will be necessary for at least one committee member to be a member of that group or society also. 

  

The Executive Committee 

Rule 8:

The Chairperson, Treasurer and senior members of the Executive Committee shall normally be required to retire by rotation after a period of five years. One member should be replaced each year by election at the Spring Business meeting. Members may be invited by the group by election to extend their positions on the committee for a further two years maximum in order to hold the position of Chairperson or Treasurer. After completing a term of office, a member may not stand again for committee membership until a period of three years has elapsed since the end of their previous period of office. The junior member shall likewise be elected but shall be required to retire after a maximum of three years or at the Spring meeting following appointment to consultant status if this is sooner. 

  

Affiliations 

Rule 9:

The committee shall from time to time explore affiliation of the Group to other allied and related societies and groups (see 10(c) below) that may be of mutual benefit to the Group and those other societies and groups. When appropriate the committee will bring proposals for such affiliations to the membership at a business meeting of the Group. When such an affiliation exists, members of the affiliated society or group will be informed of the Groups meetings and invited to attend and participate. The Group and the society or group to which the Group is affiliated will both retain the right to dissolve the affiliation. 

  

Relationship of the BPAIIG to the RCPCH: 

See the contract document between the RCPCH and BPAIIG. 

  

Relationship to the paediatric CSAC for Allergy, Immunology, and Infectious Diseases: 

The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 

  

Relationship to RCPCH committee on Infection and Vaccination: 

The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 

  

Relationship to Royal College of Physicians (RCP) & RoyalCollege of Pathologists (RCPath) Joint Committee on Infection & Tropical Medicine: 

The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 

  

Relationship to Federation of Infection Societies: 

The BPAIIG is a share holder in FIS 

  

Duties of the Officers of the Executive Committee 

Rule 10:        

The Chairperson shall: 

(a) preside at business meetings of the Group and chair meetings of the Executive Committee; 

(b) be authorised to speak on both academic, clinical and administrative issues. The Treasurer may attend meetings as deputy; 

(c) authorise an appropriate member of the Group, who need not be a member of the Executive Committee, to represent the views of the Group to other associations and societies and,in particular, shall aim to ensure that the Society is represented at deliberations of the British Infection Society, the Federation of Infection Societies, the British Society of Allergy and Clinical Immunology and the British Society for Immunology (see also 9 above). 

(d) represent the Group at meetings of Chairpersons of the speciality groups of the RCPCH 

  

Rule 11:       

The Meetings Secretary shall: 

(a) Liaise with officers of the RCPCH, other affiliated societies and local organisers of group meetings and be responsible for all organisational aspects of these meetings. This will include organisation of adjudication of abstracts, invitation of outside speakers, preparation of the programme, sponsorship and venue as appropriate.

  

Rule 12:           

The Treasurer shall: 

(a) keep minutes of business meetings of the Executive Committee (Chairperson may deputise); 

(b)  prepare the agenda and take minutes of the business meetings of the Group(Chairperson may deputise); 

(c) submit annually to the Society a statement of accounts; 

(d) deputise for the Chairperson; 

(e) administer presentation prizes, travel awards and other such schemes as agreed by the Executive Committee from time to time. 

  

Rule 13:           

The Membership Secretary shall: 

(a) maintain current list of members and their addresses; 

(b) be responsible for distributing information regularly to the membership and facilitating communication between members by mail and electronic mail; 

  

  

Meetings of the BPAIIG 

Rule 14:           

Two meetings shall be held annually: 

The Spring meeting shall be held in association with the RCPCH 

shall consist of original scientific contributions. It may include such guest lectures, symposia or joint sessions with other paediatric speciality groups as the Executive Committee shall determine. 

  

Papers submitted to the Group for the Spring meeting using abstract forms and submission procedures of the RCPCH shall be chosen by the Executive Committee. In general, papers shall be chosen on the understanding that they have not been published or presented at a national or international meeting before the Society's scientific meeting. 

  

Papers shall be spoken not read. 

  

By providing clear guidelines of the acceptable standards for abstract preparations, slide preparation, the Group shall foster excellence in scientific presentation and discussion. 

  

The Autumn meeting shall be held either in association with a 

related or affiliated Society or shall be an autonomous meeting of the Group. The location shall be agreed well in advance and the content shall be determined by the local organisers, the Meetings Secretary and the Executive Committee. 

  


Funding  

Rule 15:           

A membership fee shall be paid as determined by the Executive Committee. Registration and accommodation at meetings held in association with the RCPCH or with other related or affiliatedSocieties shall be administered in conjunction with those societies. Financial arrangements for autonomous meetings shall be made by (local organisers with) the Meetings Secretary and Treasurer. 

  

Rule 16:           

The proceedings of meetings of the British Paediatric Allergy, Immunity & Infection Group shall be regarded as confidential. 

  

Rule 17:           

The Group may be dissolved by a Resolution passed by a two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days notice shall have been given of any assets held by or in the name of the Group, provided that any property shall not be paid to or distribute among the members of the Society but shall be given or transferred to such other charitable institution or institution having objects similar to some or all of the objects of the Society may determine and in so far as effect cannot be given to the provision then to some other charitable purpose. 

  

Website 


The website for the BPAIIG can be found at www.bpaiig.org.  The site has information on: the constitution of the BPAIIG; training in paediatric Allergy, Immunology and Infection in the UK; relevant meetings; affiliated groups; information for trainees; new posts (research and clinical); a brief history of the BPAIIG etc. The website is managed by the members of the committee. 

Constitution of the British Paediatric Allergy, Immunology and Infection Group (BPAIIG) 
  
Updated and amended March 2009 
  
    
Title of the Group 
  
Rule1:  
The title of the Group shall be “The British Paediatric Allergy, Immunity & Infection Group”. 
  
Purpose of the Group 
  
Rule 2: 
  The objects of the Group shall be the advancement of research, clinical excellence and training in paediatric allergy, immunology and infectious diseases. In furtherance of the above objects but no further or otherwise the Society shall: 
- foster professional relationships with colleagues both nationally and internationally; 
- organise meetings so that it shall remain a forum at which researchers can present their work; 
  
Rule 3: 
During the establishment and founding of the group, its constitution and extraordinary initial arrangements shall be agreed by two-thirds of the membership of the British Paediatric Allergy, Immunity & Infection Group present at a Business meeting convened for the purpose. 
  
Rule 4:             
Alterations to this constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or a Special General Meeting. A resolution for the alteration of the constitution must be received by the Treasurer of the Group at least 21 days before the meeting at which the resolution is to be brought forward. At least 14 days' notice of such a meeting must be given by the Treasurer to the membership and must include notice of the alteration proposed. Provided that no alteration shall be made to Rule 2, Rule 16 or this Rule, until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained and no alteration shall be made which will have the effect of causing the Group to cease to be a charity in law. 
  
Membership 
  
Rule 5: 
Membership:  Shall be available upon payment of the appropriate fee, to consultants, registrars, research fellows, junior doctors, nurses and basic scientists in any speciality who are committed to an area of paediatric allergy, immunology and/or infectious diseases.  Proposals for membership shall be submitted by a member to the membership secretary who shall recommend those suitable for election to membership to the Spring or Autumn meeting of the Group.  Members of the British Paediatric Allergy, Immunity & Infection Group shall be eligible for membership upon payment of the appropriate fee.  Honorary membership may be conferred by the Group at the recommendation of Executive Committee upon distinguished colleagues who have made an outstanding contribution to paediatric Immunology and Infectious Diseases, whether they be members of the Group or not. 
  
Rule 6: 
A member who has failed to pay the appropriate annual membership fee on two successive years, despite reminders will be deemed to have allowed his/her membership to lapse 
  
Organisation 
  
Rule 7: Executive Committee: The business of the Group shall be conducted by an Executive Committee which shall consist of the Chairperson (currently S Faust), the Treasurer (currently S Paulus) and four other elected members (currently J Bernatoniene (Education Lead), P Turner (Allergy), C Jones and M Sadarangani (Trainee Reps)). There will be a Meetings Secretary (may be combined with Chairperson) and Membership Secretary (may be combined with Treasurer). A quorum of three must be present at an Executive Committee and must include the Chairperson or the Treasurer. The Chairperson, Treasurer and the four other members shall be elected by rotation at a Spring business meeting. If an affiliation to another group or society exists (see rule 9 below) it will be necessary for at least one committee member to be a member of that group or society also. 
  
The Executive Committee 
  
Rule 8: 
The Chairperson, Treasurer and senior members of the Executive Committee shall normally be required to retire by rotation after a period of five years. One member should be replaced each year by election at the Spring Business meeting. Members may be invited by the group by election to extend their positions on the committee for a further two years maximum in order to hold the position of Chairperson or Treasurer. After completing a term of office, a member may not stand again for committee membership until a period of three years has elapsed since the end of their previous period of office. The junior member shall likewise be elected but shall be required to retire after a maximum of three years or at the Spring meeting following appointment to consultant status if this is sooner. 
  
Affiliations 
  
Rule 9:             
The committee shall from time to time explore affiliation of the Group to other allied and related societies and groups (see 10(c) below) that may be of mutual benefit to the Group and those other societies and groups. When appropriate the committee will bring proposals for such affiliations to the membership at a business meeting of the Group. When such an affiliation exists, members of the affiliated society or group will be informed of the Groups meetings and invited to attend and participate. The Group and the society or group to which the Group is affiliated will both retain the right to dissolve the affiliation. 
  
Relationship of the BPAIIG to the RCPCH: 
See the contract document between the RCPCH and BPAIIG. 
  
Relationship to the paediatric CSAC for Allergy, Immunology, and Infectious Diseases: 
The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 
  
Relationship to RCPCH committee on Infection and Vaccination: 
The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 
  
Relationship to Royal College of Physicians (RCP) & RoyalCollege of Pathologists (RCPath) Joint Committee on Infection & Tropical Medicine: 
The convenor of the BPAIIG sits on the CSAC committee as an ex-officio member. 
  
Relationship to Federation of Infection Societies: 
The BPAIIG is a share holder in FIS 
  
Duties of the Officers of the Executive Committee 
  
Rule 10:           
The Chairperson shall: 
(a) preside at business meetings of the Group and chair meetings of the Executive Committee; 
(b) be authorised to speak on both academic, clinical and administrative issues. The Treasurer may attend meetings as deputy; 
(c) authorise an appropriate member of the Group, who need not be a member of the Executive Committee, to represent the views of the Group to other associations and societies and,in particular, shall aim to ensure that the Society is represented at deliberations of the British Infection Society, the Federation of Infection Societies, the British Society of Allergy and Clinical Immunology and the British Society for Immunology (see also 9 above). 
(d) represent the Group at meetings of Chairpersons of the speciality groups of the RCPCH 
  
Rule 11:           
The Meetings Secretary shall: 
(a) Liaise with officers of the RCPCH, other affiliated societies and local organisers of group meetings and be responsible for all organisational aspects of these meetings. This will include organisation of adjudication of abstracts, invitation of outside speakers, preparation of the programme, sponsorship and venue as appropriate.
  
Rule 12:           
The Treasurer shall: 
(a) keep minutes of business meetings of the Executive Committee (Chairperson may deputise); 
(b)  prepare the agenda and take minutes of the business meetings of the Group(Chairperson may deputise); 
(c) submit annually to the Society a statement of accounts; 
(d) deputise for the Chairperson; 
(e) administer presentation prizes, travel awards and other such schemes as agreed by the Executive Committee from time to time. 
  
Rule 13:           
The Membership Secretary shall: 
(a) maintain current list of members and their addresses; 
(b) be responsible for distributing information regularly to the membership and facilitating communication between members by mail and electronic mail; 
  
  
Meetings of the BPAIIG 
  
Rule 14:           
Two meetings shall be held annually: 
The Spring meeting shall be held in association with the RCPCH 
shall consist of original scientific contributions. It may include such guest lectures, symposia or joint sessions with other paediatric speciality groups as the Executive Committee shall determine. 
  
Papers submitted to the Group for the Spring meeting using abstract forms and submission procedures of the RCPCH shall be chosen by the Executive Committee. In general, papers shall be chosen on the understanding that they have not been published or presented at a national or international meeting before the Society's scientific meeting. 
  
Papers shall be spoken not read. 
  
By providing clear guidelines of the acceptable standards for abstract preparations, slide preparation, the Group shall foster excellence in scientific presentation and discussion. 
  
The Autumn meeting shall be held either in association with a 
related or affiliated Society or shall be an autonomous meeting of the Group. The location shall be agreed well in advance and the content shall be determined by the local organisers, the Meetings Secretary and the Executive Committee. 
  
  
Rule 15:           
Funding: A membership fee shall be paid as determined by the Executive Committee. Registration and accommodation at meetings held in association with the RCPCH or with other related or affiliatedSocieties shall be administered in conjunction with those societies. Financial arrangements for autonomous meetings shall be made by (local organisers with) the Meetings Secretary and Treasurer. 
  
  
Rule 16:           
The proceedings of meetings of the British Paediatric Allergy, Immunity & Infection Group shall be regarded as confidential. 
  
  
Rule 17:           
The Group may be dissolved by a Resolution passed by a two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days notice shall have been given of any assets held by or in the name of the Group, provided that any property shall not be paid to or distribute among the members of the Society but shall be given or transferred to such other charitable institution or institution having objects similar to some or all of the objects of the Society may determine and in so far as effect cannot be given to the provision then to some other charitable purpose. 
  
Website 
The website for the BPAIIG can be found at www.bpaiig.org.  The site has information on: the constitution of the BPAIIG; training in paediatric Allergy, Immunology and Infection in the UK; relevant meetings; affiliated groups; information for trainees; new posts (research and clinical); a brief history of the BPAIIG etc. The website is managed by Saul Faust.